How to Send Large Attachments Easily and Securely

Introduction

We’ve all been there—on the brink of sending a crucial file, only to hit a wall when we encounter those frustrating file size limits. Whether it’s a detailed presentation, a high-resolution video, a large PDF, or a massive database, sending large attachments can be a daunting task. Beyond the technical constraints, there are also significant security concerns to consider. What if your data gets intercepted? What happens if it ends up in the wrong hands?

In this comprehensive guide, we’ll explore various methods to send large attachments efficiently and securely. We’ll cover cloud storage solutions, file compression techniques, and the best third-party tools available. Additionally, I’ll introduce AnyViewer, a fantastic solution for both remote access and file sharing that takes the stress out of sending large files. So, let’s dive in!

What Are Large Attachments?

Large attachments typically refer to files that exceed the size limits set by most email providers. For example, video files, high-resolution images, CAD files, or even large PDF documents can all qualify as large attachments. In many cases, these files are essential for work, personal projects, or collaborations, making it necessary to find ways to share them effectively.

Challenges of Sending Large Files

The primary challenge when it comes to sending large files is the size limit imposed by most email services. But that's just the start. Here are other common obstacles:

• Slow Uploads: Larger files take significantly longer to upload, especially if you have slower internet speeds.
• Compatibility Issues: Not all recipients may have the software needed to open certain file types, or they may be using devices that can’t handle large downloads.
• Security Concerns: Sending sensitive or confidential files requires extra security measures to prevent unauthorized access.

Let’s break down the limitations of using email to send large attachments.

Understanding Attachment Size Limits in Emails

Why Email Isn’t Always the Best for Large Files

While email is probably the first method that comes to mind when you think of sending files, it’s not always the best solution for large attachments. Most email services have strict attachment size limits that can quickly become an obstacle, and this is compounded by the fact that many people aren't aware of these limits until they hit them. So before looking for how to send large attachments via email, you should be aware of some of the limitations of using email.

Additionally, even if your email service allows large files, the recipient’s inbox might be restricted by different limitations, which could prevent them from receiving the attachment.

Beyond file size, emails are also not inherently secure, meaning that sending sensitive data could expose it to security risks. Without encryption, anyone with access to your email or the recipient's email could potentially view the contents of the file.

Common Email Attachment Limits

To give you a clearer picture, here’s a list of attachment limits for popular email services:

• Gmail: 25 MB per message
• Outlook/Hotmail: 20 MB per message
• Yahoo Mail: 25 MB per message
• iCloud Mail: 20 MB per message
• ProtonMail: 25 MB per message

These limits may sound adequate for basic documents or smaller image files, but when you're dealing with larger attachments—like video files, high-quality presentations, or engineering drafts—you’ll need to explore other options.

Best Methods to Send Large Attachments [4 Methods]

To avoid these email limitations and ensure a smooth transfer, you can use alternative methods for sending large attachments. Below are some popular approaches that are both efficient and secure.

Method 1. AnyViewer [Best Choice]

When it comes to sending large files with ease and efficiency, AnyViewer stands out as one of the best remote desktop software options available. Not only does it allow you to remotely access and control another device, but it also includes a powerful file transfer feature that lets you send large attachments quickly and securely between devices. Whether you're collaborating with colleagues or sharing data between your personal devices, AnyViewer's intuitive interface and high-speed file transfer make it a top choice for both personal and professional use.

Its versatility allows you to use it for unattended remote access, screen sharing, device monitoring, and more, making it perfect for remote teams and individuals alike. With all these features, AnyViewer becomes more than just a tool—it’s a complete solution that helps users manage files seamlessly. It’s the top choice for anyone aiming to enhance their remote access experience while easily managing large file transfers.

Step 1. On your local computer, go to the login page and click "Sign up."

Step 2. Log in to the same account on the remote computer. Once you're logged into AnyViewer, your device will automatically connect to your account.

Step 3. On your local computer, select the remote device where you want to transfer video files and click "File transfer."

Step 4. A File Transfer window will open. Choose the attachment files and either click the arrows or double-click to send them.

★Tips:

To boost transfer speeds, consider upgrading to either the Professional or Enterprise plan.

Method 2. Compressing Files

File compression is a tried-and-true method for reducing file sizes before sending them. By zipping files, you can often shrink their size significantly, making them easier to share via email or other platforms. Here’s how you can do it:

• WinRAR: A powerful file archiving software that allows you to compress files into a smaller size, creating a RAR or ZIP file.
• 7-Zip: An open-source tool that offers excellent compression ratios and supports various file formats.

Steps to Compress Files:

Step 1. Install Compression Software: Download and install either WinRAR or 7-Zip.

Step 2. Select Files: Right-click on the file or folder you want to compress.

Step 3. Add to Archive: Choose the “Add to archive” option. Select the compression format (ZIP is most common) and adjust the compression level.

Step 4. Compress and Send: Once the compression is complete, attach the resulting file to your email and send it off.

This method is particularly effective for sending multiple files at once, as you can bundle everything into a single, smaller file.

Method 3. Cloud Storage Solutions

Cloud storage services have revolutionized the way we handle large files. Instead of emailing files, you can simply upload them to a cloud platform and share a link. The following are a few of the most often used cloud storage options:

• Google Drive: Offers 15GB of free storage and allows you to share files via links. You can control access permissions and revoke them at any time.
• Dropbox: Known for its user-friendly interface, Dropbox provides 2GB of free space and advanced sharing features, including password protection for shared links.
• OneDrive: Integrated with Microsoft Office, OneDrive allows seamless sharing of files, especially for users within the Microsoft ecosystem. You get 5GB for free, with options for more storage through subscriptions.

How to Use Cloud Storage:

Step 1. Sign Up: Create an account on your chosen platform if you don’t already have one.

Step 2. Upload Files: Click the upload button and select the files you want to share.

Step 3. Share Links: Once uploaded, generate a shareable link. You can customize permissions based on your needs—allowing viewing, editing, or commenting.

Step 4. Send the Link: Copy the link and send it via email or messaging apps.

Using cloud storage not only bypasses email size limits but also ensures that your files are backed up and accessible from anywhere.

Method 4. Third-Party File Transfer Tools

If you’re looking for a quick and easy solution to send large files without the hassle of compression or cloud storage, third-party file transfer tools are the way to go. Below are some of the most popular choices:

• WeTransfer: Offers a simple interface for sending files up to 2GB for free. Just upload your file, enter the recipient's email, and send!
• Filemail: Allows you to send files up to 50GB. It offers tracking features, password protection, and file expiration options for enhanced security.
• Send Anywhere: This tool provides a unique 6-digit code that allows for secure transfers across devices without needing to sign up.

Using Third-Party Tools:

Step 1. Check out the website: Visit the service's website of your choice.

Step 2. Upload Your File: Drag and drop your file into the upload area.

Step 3. Enter Recipient Information: Fill in the email addresses of those you want to send the file to.

Step 4. Send: Hit send, and your recipients will receive a link to download the file.

These tools are particularly helpful for one-time transfers, and they often come with added security features, making them a popular choice for both personal and professional use.

Conclusion

In conclusion, mastering how to send large attachments is essential for seamless communication, whether in personal or professional settings. By utilizing AnyViewer along with other strategies like cloud storage and file compression, you can ensure your files reach their destination quickly and safely.

Among the various methods discussed, AnyViewer stands out as the best choice for sending large attachments securely and efficiently. With its user-friendly interface and robust file transfer features, AnyViewer simplifies the process, allowing you to overcome email limitations effortlessly. Say goodbye to the hassle of sending large attachments and embrace the ease that AnyViewer brings!